Time Management

Time management

TIME MANAGEMENT, US 15234, NQF LEVEL 5, 4 CREDITS: 2 DAYS

“Time is money” is a very common term, which then means when time is not adequately managed, this translates into a loss of money within the work context. We will impart this skill of Time Management via Facilitation, through a constituent assessor of the Unit Standard above. Benefits of this program is that when applied it will develop employees to be efficient and effective in their functions as they can manage their time in relation with the task at hand.

 

The content to be covered:

Identify time management profile

  • Current time management techniques and processes used by the learner to manage him/herself and his/her division/department/section are identified to aid future time management of the section.
  • Weakness in current work processes are identified in terms of poor time management
  • The top time wasters that impact on the organization’s productivity are identified with a view to minimizing their negative influence
  • The external forces that affect time utilization are identified and an explanation is given of their effect with examples

Understand the principles of time management

  • The impact of the needs and constraints of the project environment on team work and team composition are explained with examples
  • Supervisory activities involved with reference to project teams are named with examples
  • Work is delegated and supervised as per the project plan
  • The achievement of group objectives and goals are monitored in accordance with agreed plan
  • Corrective action to sustain team performance is identified as required and implemented according to needs

Draw up time efficient work plans to carry out department/division work functions

  • The organisation’s objectives are understood and clearly defined in terms of the work that has to be done by the department/ division/ section
  • The objectives are translated into work plans for the department/division/section
  • The key activities required to complete a specific project are identified and all tasks and work procedures are analysed and assigned to a specific time frame
  • Persons to whom tasks can be delegated are identified and included in the plan
  • Plans eliminate and/or manage time wasters in the department/division/section
  • Tasks are prioritised in terms of urgency and importance for the department/division/section/organisation

Implement time efficient work plans

  • Delegation is used correctly as a tool by the manager and subordinates when applicable to get the work done
  • Emphasis is placed on proactive measures such as efficient information flow, efficient meeting planning and management and administrative procedures in the daily work processes of the department/division/section to minimize time wasting
  • Plans are implemented once all involved are informed of their roles, duties and functions
  • Progress with work plans is monitored on an on-going basis and amendments are made where necessary

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